Are you looking to resign from your current job? Leaving with just “I quit” sounds cool and probably very tempting, but if you don’t want to burn bridges, giving a professional resignation letter that give a formal notice on your intention to resign is a much better option.
If you think it is time to quit, the best way to resign is to resign on a positive note with a resignation letter as formal notification to formalize the details of your leaving.
While you are preparing to leave your job, here is how you can write your resignation letter or email.
Let’s Go!
How to Write A Professional Resignation Letter
Regardless what is your reason for leaving your job, be it career progression, pursuit of your passion, or simply wanting to leave a toxic working environment, offering a letter of resignation while expressing gratitude and thank your employer can leave a lasting impressing .
When learning how to write a professional resignation letter, here are something things to consider:
- How will you word your resignation letter?
- Will you use a formal or informal tone?
- How much time is consider an ample notice for your employer?
- How to submit a letter of resignation?
- How to leave your current job on the best term?
In order to resign professionally, you should give your employer advance notice in writing, while indicating that you are happy to assist with the transition as your leave the company.
1. State Your Objective
State why this letter or email is written. There is no need to be too creative or provide too many details. Be as simple as possible. Simply state the following:
- The position you are resigning from.
- The effective date of the resignation letter.
- Your last day of work.
Dear [Your Manager’s Name],
Please accept this formal notification that I am resigning from my role as [Role Title] with [Company’s Name]. My last day will be [Your Last Day – usually 1 month from the date you give notice].
2. Show Appreciation
Thank you is always an important part of the resignation letter. Although, you are secretly excited to leave your company, don’t forget to state your thanks to your employer.
Remember, sometime down the road, you may need him to be your future reference. Leaving with a good lasting impression will help you in your career.
Simply state the following:
- Say your thanks.
- What you’ve learned.
It have been a pleasure working with you and the team for over the past [Time You Have Been In The Role].
I’m really thankful and appreciated the opportunities I’ve had [Favorite Job Responsibilities], and I’ve learned [Things You’ve Learned On The Job].
These invaluable experience are thing that I will take with me throughout my career.
3. Closing
Lastly, you will state your willingness to help in ensuring the transition will be smooth. State that you will be finishing up the duties you have in hand, and is willing to provide support whenever possible till the last day of work.
Simply state the following:
- Willingness to ensure a smooth transition.
- Provide all necessary training to your replacement.
- Let your employer know that you are with the company till the end.
I would like to help with the transition of [Your Duties] to ensure smooth operation after my departure. I am available to help recruit and train my replacement. Please let me know if there’s anything else I can do to help in the transition.
I wish the company continued success, and I hope to keep in touch in the future.
Yours Sincerely,
[Your Name]
Sections to Include in a Resignation Letter
Writing a resignation letter is a formal way of resigning from a job. It should include the date, your name, and your last day of work.
The 3 sections of a resignation letter are:
- Stating your objectives: Tell your boss what is the intention of this letter.
- Showing your appreciation: Thank your manager for for the opportunities given while you are working for the company.
- Closing: Offer to assist and help during this transition period.
The purpose of the resignation letter is to offer a formal notification of resignation, that help ensure your resignation process to be as smooth as possible.
You may also want to include your contact information so that they can stay in touch.
If you are wondering how to write a thoughtful resignation letter, you can use the following resignation letter template to help ensure your letter is polite and properly formatted.
Formal Resignation Letter Template
1. State Your Objective
Dear [Your Manager’s Name],
Please accept this formal notification that I am resigning from my role as [Role Title] with [Company’s Name]. My last day will be [Your Last Day – usually 1 month from the date you give notice].
2. Show Appreciation
It has been a pleasure working with you and the team over the past [Time You Have Been In The Role]. I’m really thankful and appreciated the opportunities I’ve had [Favorite Job Responsibilities], and I’ve learned [Things You’ve Learned On The Job]. These invaluable experiences are things that I will take with me throughout my career.
3. Closing
I would like to help with the transition of [Your Duties] to ensure smooth operation after my departure. I am available to help recruit and train my replacement. Please let me know if there’s anything else I can do to help in the smooth transition.
I wish the company continued success, and I hope to keep in touch in the future.
Yours Sincerely,
[Your Name]
Resignation Letter Example
Looking for examples of resignation letters? Here I’ve create a few resignation letter example that you can use right away.
Nonetheless, feel free to change the information below according to your situation and the information that you may want to express.
Formal Resignation Letter Sample With Notice Period
Chris Q. Robert
567 Home Street | Bronx, CA 12345 | Phone: 555-111-2222 | chris@email.com
December 31, 202X
John Smith
Accounting Manager
New York ABC Fashion Store
123 Canberra Rd.
Brooklyn City, NY 11238
Dear John Smith,
I would like to notify you of my formal resignation from my role as Accounting Manager at New York ABC Fashion Store.
As my contract requires that I give 1 month’s notice, my last day of employment will be January 31, 202X.
Thank you for all the great opportunities for professional and personal development presented to me during my time here.
It has been a pleasure working with you and the team over the last five years. And I am thankful for all the support given during my time at the company.
I would like to help with the transition of the task I am currently handling to ensure smooth operation after my departure. I am happy to help recruit and train my replacement. Furthermore, I will make certain that all records are updated before my last day of work.
If there is anything I can do to help with the transition, please let me know. Thank you again for the opportunity to work for New York ABC Fashion Store. I wish you and the team all the best and I look forward to staying in touch with you.
Thank you.
Yours Sincerely,
______________ (signature)
Chris Q. Robert
Formal Resignation Email Sample With Notice Period
From: Chris@nymedicalstore-example.com
To: John_Smith@nymedicalstore-example.com
Cc: HR@nymedicalstore-example.com
Subject: Resignation Letter
December 31, 202X
Dear John Smith,
I am writing to inform you of my formal resignation from my role as a Medical Technologist at the New York ABC Medical Store.
Therefore, I would like to give a 1 month’s notice, effective from today (December 31, 202X), my last day of employment will be January 31, 202X.
I am resigning from New York ABC Medical Store as I have decided to pursue further education to obtain my Master in Infectious Diseases from the University of New York. While this is a hard decision to make, I believe this would help me in my career progression in the future.
I would like to sincerely, thank you for all the great opportunities for professional and personal development presented to me during my five years here.
Be reassured that I will assist you with the transition of my job and responsibilities. Do let me know if there is anything I can do to help make this a smooth process.
Thank you again for the opportunity to work for New York ABC Medical Store. I wish you and the team all the best and I look forward to staying in touch with you.
Thank you.
Sincerely,
Chris Q. Robert
Are You Ready to Write Your Formal Letter of Resignation?
Ready to start writing your resignation letter? Crafting a resignation letter can be difficult, but it’s important to do it the right way.
Above are a simple way for you to craft a formal resignation letter that will leave a good impression and not burn any bridges.
Truthfully speaking.
Probably, no one will see your resignation letter ever again, but you can be sure that a good professionally written resignation letter will help you in two ways:
- Your manager (former) will read it and leave a good impression on you.
- Well, if you ever choose to come back to the company (which happens more than you can imagine), the last impression you gave the company is positive.
Good Luck!
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