9 Enterprise Meeting Software for Remote Teams in 2024 (Business & Managers)

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Remote and hybrid work arrangement are becoming a norm as more organizations are moving their operations online. Getting the best enterprise meeting software is no longer a go-to-have option but a business need as online meeting and virtual collaboration have become increasingly important in the past few years.

Meetings is the biggest productivity disrupter, on average, an employee has 2.87 meetings each day. Having the right enterprise tools can help to shorten each meeting and possibly make the meeting more productive.

Testing dozens of enterprise meeting software used by organizations, we’ve handpicked a few that offers functionality and features that are versatile for different types of meetings.

Best Enterprise Meeting Software Tools For Business Organizations

Using the right enterprise meeting software offers the ease of “face-to-face meeting” in a remote setting, which is key to building rapport for 1:1 meeting, collaboration for team meeting and general communication for business meetings.

Well chosen meeting tool let you leverage the benefits of online collaboration and remote team while minimizing the drawbacks of not meeting face to face. Thus giving the benefits of both worlds.

Antony C., Founder of HQHIRE

Here are the best enterprise meeting software solutions in the market today.

1. Zoho Meeting
2. GoTo Meeting
3. RingCentral
4. Webex Meetings
5. Fellow
6. Microsoft Teams
7. Slack
8. Zoom
9. Google Meet

How to Choose the Right Enterprise Meeting Software for Remote Teams?

The right enterprise meeting software can help you save both time and money by increasing your work productivity, meeting effectiveness and collaboration capabilities. And this is especially true for remote and hybrid teams.

1. Understanding The Purpose of Using Enterprise Meeting Software

Deploying enterprise meeting software is key to improve the communication and collaboration among your remote or hybrid teams. With distributed teams, the ability to stay connected virtually supports project continuity and team cohesion.

Streamlines Workflow

Enterprise meeting software streamlines your workflow. It permits your remote workforces to convene without the physical barriers of traditional office settings.

• Video Conferencing: Facilitates face-to-face interaction regardless of location.
• Screen Sharing: Allows for real-time sharing of information and progress.
• Integrated Chat: Enables asynchronous communication for quick clarifications.
• File Transfer: Simplifies the exchange of documents among team members.
• Recording and Automated Meeting Minutes Creation: Provides a record of meetings for review or for those unable to attend.

Clear Communication

With dedicated software, your teams can quickly resolve issues, make decisions, and maintain productivity. For your distributed teams, this tool is not just about connecting; it’s about fostering a productive and inclusive working environment, offering clear communication for remote and hybrid teams.

Using Enterprise Meeting Software To Reduce Work

The right software helps you actively engage your stakeholders, and with these features that meet your unique organizational needs. The meeting software can help increase your ability to collaborate with your stakeholders, keep them engaged and increase your overall work productivity.

With third-party integration, it helps to automates many of your task and seamlessly improves your team’s workflow and get to benefit from leveraging from the right technology.

2. Key Features to Look for in Enterprise Meeting Software

Choosing the right enterprise meeting software is crucial to facilitate seamless communication and collaboration among remote teams. It should support the diverse needs of your group, enhance productivity, and be user-friendly.

One-on-one calls

Your software should offer high-quality audio and video for one-on-one calls, ensuring you can connect with team members individually without technical issues.

Group calls

Look for software that can handle group calls with numerous participants while maintaining clear video and audio quality. Capacity and performance should not decline as more users join.

Video recording

The ability to record meetings is essential for people who can’t attend and for reviewing important discussions. Make sure recordings can be stored and accessed easily.

Live chat during meetings

In-room chat features allow for instant messaging during meetings, which is perfect for sharing quick thoughts without interrupting the speaker.

File sharing

File sharing within the virtual meeting platform is a must for sharing documents or presentations in real time with participants.

Screen sharing

Screen sharing is critical for presentations and live demonstrations. Ensure it’s intuitive and accessible with a single click.

Meeting room

Virtual meeting rooms should enable you to host virtual events and can be customized for privacy with options like “waiting rooms.”

Collaboration Tools

A good platform integrates collaboration tools such as virtual whiteboards and breakout rooms for effective brainstorming and small group discussions.

Feature	Importance for Remote Teams
One-on-one calls	Essential for individual communication
Group calls	Must support multiple participants
Video recording	Allows for playback and review
Live chat	Facilitates in-meeting messaging
File sharing	Shares documents easily with participants
Screen sharing	Demonstrates ideas live
Meeting room	Hosts larger gatherings and events
Collaboration Tools	Enhances team collaboration and productivity

Look for platforms that offer mobile apps for on-the-go access, and check for user-friendly interfaces that make navigation simple for all team members.

3. Integration with Other Tools

When selecting an enterprise meeting software for your remote team, consider the importance of integrations. Seamless integration with tools your team already uses boosts productivity and minimizes disruption.

• Integrates well with popular software and productivity tools
• Integrates well with industry specific software tools
• Integrate with tools you are currently using in your organization

And most of all, look for software that offers API where you can create custom integration options, granting your team flexibility to connect the meeting software with other tools and services you might be using.

Below is a comparison of typical integration features you should consider:

Feature	Zoho Meeting	Google Workspace	Microsoft Teams
Scheduling	✅	🔄 (via API)	✅
Notifications	✅	✅	✅
File Sharing	✅	✅	✅
Custom Integration	🔄 (via API)	🔄 (via API)	🔄 (via API)

(✅ denotes direct integration, 🔄 indicates available through API)

Before you choose the one you want, try to verify that the enterprise meeting software’s integration features and make sure that it aligns with the tools your team utilizes daily for a smooth workflow.

4. Ease of Use and Accessibility

When selecting enterprise meeting software for your remote team, prioritize intuitiveness and accessibility. These characteristics ensure that all team members can effectively participate, regardless of their technical expertise or location.

Intuitive Interface:

Feature	Importance
Clean Design	Reduces complexity, making navigation straightforward.
Logical Layout	Accelerates learning curve for new users.
Clear Instructions	Minimizes the need for extensive training.

Software should guide you seamlessly through its functions. If you’re spending less time figuring out how to use the software, you’re more productive in your actual meetings.

Accessibility Features:

Feature	Benefit
Screen Readers Compatibility	Empowers visually impaired users to engage.
Closed Captioning	Supports hearing impaired individuals and non-native speakers.

Accessibility is not just about compliance; it’s about inclusivity. Your team’s diverse needs should be met, ensuring every member has an equal opportunity to contribute.

Mobile Integration:

• Mobile apps: Crucial for team members on the move.
• Responsive Design: Ensures accessibility across all devices.
• Offline Functionality: Keeps you connected even with intermittent internet.

A user-friendly mobile experience allows for continuity of your work, providing flexibility and enhancing collaboration.

5. Video and Audio Quality

When selecting an enterprise meeting software for your remote teams, prioritize video and audio quality. This aspect is crucial as it directly affects the efficacy of communication and decision-making.

• Video Clarity: Ensure that your chosen platform delivers high-definition video. Crisp visuals contribute to a more engaging meeting and allow for better interpretation of non-verbal cues.
• Audio Clarity: Clear audio is non-negotiable. Your team needs to hear every word without straining or asking for continual repeats. Software with superior noise-cancellation features can enhance audio quality significantly.

Here’s a brief comparison of key factors you should consider for video and audio quality:

Feature	Importance	Details
Resolution	High	Look for 720p minimum, ideally 1080p (Full HD) or higher.
Frame Rate	Moderate to High	A higher frame rate (e.g., 30fps) for smoother video playback.
Bandwidth Usage	Moderate	Software that optimizes video and audio transmission for lower bandwidths is advantageous.
Noise Cancellation	High	Essential for minimizing background noise during calls.
Echo Reduction	High	Prevents feedback loops and echo for clearer communication.

For high quality videoconferencing, you can consider options that includes features for low-light correction and wide-angle view.

These enhance visual quality in various environments and are particularly useful when participants join from different settings.

As for audio, look for platforms that offer audio-level adjustments and real-time language translation for international teams.

6. Security and Privacy

When selecting enterprise meeting software for your remote team, prioritize security features to protect company data and personal information.

End-to-end encryption is essential; it ensures that only authorized participants can view the meeting contents.

Feature	Why It’s Important
End-to-end encryption	Keeps your communication private
Multi-factor authentication	Adds an extra layer of security to your accounts
Data compliance	Meets legal and regulatory requirements
Role-based access control	Restricts meeting access to necessary personnel

Ensure the software you choose is compliant with relevant privacy laws, signifying the vendor’s commitment to privacy and trust.

• Transparency in data handling, clear privacy policies, and regular security audits are reliable indicators of a trustworthy provider.
• Security and privacy settings should be easily managed within the software, allowing you to customize permissions and access.
• Verify whether the provider has a history of responding promptly and effectively to any security incidents.

7. Pricing and Cost Efficiency

When choosing enterprise meeting software for your remote teams, closely examine pricing structures. Options typically range from monthly subscriptions to annual licenses. A cost-efficient choice should be scalable, adapting to your team size and needs without unnecessary extras.

Feature	Pay-Per-Use	Subscription	Enterprise License
Initial Cost	Low	Medium	High
Long-Term Cost	Variable	Lower	Lower
Scalability	High	Medium	High

Your budget plays a critical role. Align software capabilities with your team’s requirements and budget constraints.

• Software with a flat fee, regardless of features unused, may not be the most cost-effective.
• Software that offers custom pricing plans allowing you to pay for what you use.

Ultimately, the right enterprise meeting software provides the features your remote team needs at a cost that matches your budget to ensure long-term cost efficiency.

Let’s Choose The Best Enterprise Meeting Software For Your Workplace

The best software for other companies not be always suitable for your organization, it depends on your particular needs, use and budget when choosing the right enterprise meeting software. Here are a few suggestions to consider:

• Best Overall Enterprise Meeting Software for Business Organizations: Zoho Meeting (Free Account)
• Best Small Enterprise Meeting Software For Remote Managers: GoTo Meeting
• Best Collaborative Enterprise Meeting Software For Remote Teams: Ring Central

Our top pick for enterprise meeting software is Zoho Meeting, not only Zoho offers free account for you to get started, Zoho is an all-in-one business suite integrated with multiple remote software in the same platform.

Zoho is like Microsoft Teams and Google Workplace on steroids, offering advance features designed for improving work productivity and meeting engagements.

Best of all, their customer service team is amazing, giving me a reply within a few minutes of my email enquiry. Thus if you are unsure which to choose, Zoho is probably the right choice.