9 Best One-on-One Meeting Software for Remote Teams: Meeting Tools For Business & Managers 2024

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One-on-one meeting are great manager’s tools to build synergy, communicate and connect with your employee. Studies shows 64% of working professionals attend at least one 1-on-1 meeting once a week.

As we more moving towards remote and hybrid work arrangement, using the right meeting software for 1-on-1 meeting or online meetings in general can enhance team’s productivity, give timely feedback that assist the team to grow and become more effective at work.

Testing over 20+ best one-on-one meeting software used by most business organizations, we’ve narrow it down to these few, which offers the most value and functionality that help arrive at the meeting prepared and improve overall meeting productivity.

Best 1-on-1 Online Meeting Software Tools For Better Meetings

1-on-1 meeting software offers the convenience of virtual face-to-face meeting in a remote setting as well as the importance of the need to promote individual growth of each remote working professionals.

The right one-on-one meeting software can help to maximize the synergy of technology and individualized feedback, 1-on-1 meeting software makes close professional connections possible between remote individuals and teams.

Antony C., Founder of HQHIRE

Here are the best one-on-one meeting software solutions in the market today.

1. Zoho Meeting
2. ClickMeeting
3. GoTo Meeting
4. ClickUp
5. Close
6. Fellow
7. Zoom
8. Google Meet
9. Skype

How to Choose the Best One-On-One Meeting Software for Business and Managers?

When choosing the best 1:1 online meeting software for your business or workplace, it really depends on your needs and your goals on what you want to use the software for.

• Are you using for 1:1 meeting with your team?
• Are you using for 1:1 meeting with your clients?
• Are you using for 1:1 meeting as well as group meeting for your workplace?

Depending on what your uses for the meeting tools, you may need different types of 1-on-1 meeting software. Here we shall take a look at how you can choose the perfect meeting tool designed for your business.

1. Understand Your Purpose of Using One-on-One Meeting Software

When selecting the best one-on-one meeting software, consider the core functions it should serve.

• One-on-one meetings are used by managers and their direct reports to communicate effectively.
• One-on-one meetings can help to connect with team members while keeping the conversation private and confidential.
• One-on-one meetings can be used to help enhanced employee engagement and career development.

Regardless your purpose of using your meeting software, effective communication is key in any business environment and the right software can streamline this by offering user-friendly interfaces and customizable features.

• Understand why you want to have the 1:1 meeting
• Understand what is your final meeting outcome that you want to achieve
• Understand what is required to help you reach your meeting outcome

Personalized engagement using the right meeting tools can helps to make the meeting productive. Choosing software that mirrors the dynamic nature of business will allow for a tailored approach to one-on-one meetings.

2. Key Features to Look for in One-on-One Meeting Software

Selecting the best one-on-one meeting software involves considering essential functionalities that streamline the process, from scheduling to meeting follow-up.

Scheduling and Calendar Integration

Your meeting software should offer robust scheduling features that sync with popular platforms like Google Calendar. Look for:

• Calendar Integration: Seamless sync to avoid double bookings.
• Availability Sharing: Show when you’re free to meet without back-and-forth emails.

Agenda Customization and Planning

Effective one-on-one meetings require a clear agenda. Essential features include:

• Agenda Management: Tools for creating and sharing meeting agendas beforehand.
• Template Options: Pre-built or customizable templates to save time.

Note-Taking and Action Items

To ensure a productive meeting, you need:

• Note-Taking: Built-in tools for real-time notes.
• Action Items: Section to outline next steps and assign action items.

Progress Tracking and Goal Setting

Stay on track with features designed for performance:

• Goal Tracking: Monitor long-term objectives.
• Progress Reports: Visual updates for motivation and accountability.

Recording and Transcription

Don’t miss a detail with:

• Meeting Recording: Automatically save audio or video.
• Auto-Transcription: Generate texts for easy follow-up and record-keeping.

3. Assessing Integration and Compatibility

Choosing the best 1-on-1 meeting software means ensuring it works seamlessly within your current ecosystem and remains accessible across various devices.

Software Ecosystem and Workflow Integration

Your 1-on-1 meeting software should enhance, not disrupt, your existing workflow.

Compatibility with enterprise solutions like Zoho Workspace, Google Workplace and Microsoft Teams are essential to maintain a cohesive system for collaboration.

For instance, if your team regularly uses Zoho Meeting for quick check-ins, the chosen software should integrate well with Zoho products or similar.

You can create a checklist on the list of integration that your meeting software should have:

Software	Zoho Workspace	Microsoft Teams	Google Workplace
Meeting Software A	Native Integration	Available via add-on	Native Integration
Meeting Software B	Plugin available	Direct integration	Available via add-on
Meeting Software C	…	…	…

Remember to focus on user-friendly integration points, like single sign-on and calendar synchronization, which contribute to a smoother workflow.

Cross-Platform Functionality and Mobile Accessibility

With remote teams, your meeting tool must offer robust mobile accessibility.

• Compatible with both iOS and Android ensures you can connect from anywhere.
• Mobile-friendly interface for teams who rely on smartphones for communication.

When considering Zoho Meeting or GoTo Meeting, both offer dedicated mobile applications that are intuitive and user-friendly, which helps keep your remote teams connected.

Feature	Zoho Mobile App	GoTo Mobile App
iOS and Android Compatibility	Yes	Yes
User-friendly Interface	Yes	Yes
Calendar Sync	Yes	Yes

Choose a 1-on-1 meeting software that can effortlessly integrate with your enterprise tools and be easily accessible across all your devices.

4. Ensuring Effective Collaboration and Communication

Choosing the best 1-on-1 meeting software is key to maintain good seamless communication in the team.

You’ll want a platform that offers seamless video conferencing and screen sharing, incorporates interactive features for real-time collaboration, and provides robust documentation capabilities.

Video Conferencing and Screen Sharing

For 1-on-1 meetings, video conferencing capabilities are non-negotiable.

Look for software that supports clear audio and high-quality video to help mimic an in-person conversation. It’s also beneficial if the software allows for screen sharing, especially for remote meetings where visual aids can enhance understanding.

Feature	Importance for 1-on-1 Meetings
Clear audio	Essential for crisp, clear communication
Video quality	High definition ensures you can read visual cues
Screen sharing	Enables sharing of resources and live demonstrations

Interactive Features and Real-Time Collaboration

Engagement is key, so consider software with interactive tools like whiteboards or real-time captions.

This fosters a collaborative environment even during virtual meetings. Real-time captions are particularly useful for ensuring that no detail is misheard or misunderstood.

• Whiteboards: Allows you and your counterpart to jot down ideas as you would in a physical meeting.
• Real-Time Captions: Supports inclusivity and aids comprehension during the conversation.

Documentation and Sharing of Meeting Outcomes

At post-meeting, it’s always good to have access to all the records of what was discussed.

The ideal software should let you store documents and share meeting outcomes with ease. This serves as a reliable reference and helps in maintaining continuity over multiple sessions.

Look for a software that accommodates these documentation needs without adding to your workload.

5. Security and Reliability of One-on-One Meeting Software

When selecting meeting software for sensitive one-on-one conversations, prioritize security of information shared during the meeting.

Look for platforms that provide end-to-end encryption to ensure that conversations remain confidential. This level of security means only you and your participant can access the information exchanged.

Features to consider includes:

• Encryption: Seek out software with strong encryption, such as AES 256-bit.
• Access Control: Only authorized users should enter meetings. Two-factor authentication may bolster this.
• Data Protection: Confirm if the platform complies with regulations like GDPR for data safety.

Reliability ensures uninterrupted communication. It is crucial for maintaining trust and accountability during your meetings.

Check user feedback for insights on software stability. Things you want to look for includes:

Aspect	Why It Matters
Robust Security	Protects against data breaches and maintains confidentiality.
Reliable Uptime	Reduces risks of dropped calls, preserving trust in your enterprise.
Data Integrity	Keeps your files and shared content uncorrupted and safe.

I cannot stress enough, compliance and accountability cannot be overlooked when choosing the right meeting software.

Your one-on-one meeting software should feel like a secure and private room where every conversation is safely locked away from prying eyes (and ears).

• Verify if the provider is transparent about their security protocols, as this reflects their commitment to protecting your interests.
• Choose a tool that reflects the seriousness with which you treat privacy, security, and reliability.

Which 1:1 Online Meeting Software Should You Choose For Your Business?

Finding the right software depends on your business needs and your budget, regardless, here are some suggestions you may want to consider:

• Best All-In-One Meeting Software for Business Organizations: Zoho Meeting (Free Account)
• Best 1:1 and Large Group Business Meeting Software: ClickMeeting (30-Day Free Trial)
• Best Feature Rich Online Meeting Software For Managers: GoTo Meeting

Our top pick for 1:1 meeting software is no other than Zoho Meeting, not only Zoho offers free forever account for you to test out the platform, Zoho comes with an all-in-one suite of business software which you can integrate seamlessly and have everything in the same platform.

You can think of Zoho as Google Workplace on steroids, together with advance features for engagement and improving productivity.

• Custom domain and API access
• File sharing, recording transcripts, keynotes, VoIP and Phone
• Embed meeting widget and fast customer support

I’ve test send Zoho Customer Support Team on some queries regarding their plans and I got the reply from them within a few minutes which is pretty amazing.