How to Reschedule a Job Interview Effectively (with Examples)

You really want to go for the job interview, but sometimes circumstances can arise, which requires you to reschedule an important job interview.

Regardless the reason(s), it will be your responsibility to inform your interviewer to reschedule the interview as soon as possible.

You need to inform your potential employer in the nicest way possible, so that you won’t completely ruin your chances in getting the job.

But how do you reschedule interview?

Many candidates struggle to answer this question.

Here we have some tips on how to ask for reschedule job interview.

After this, we will give you a template to reschedule interview with email and through the phone with a phone script.

Let’s Dive In!

How to ask to reschedule an interview?

When you want to reschedule an interview, you’ll need to explain the reasons why you need to reschedule. Which means, your reason have to be relatable and logical. Be truthful and sincere during your conversation. Lastly, apologize for any inconvenience caused to your potential employer.

Here are some tips you’ll need to know when asking to reschedule interview.

1. Inform Early

Inform early about your unavailability for the interview determines your success on getting that rescheduling of an interview.

Your recruiter have spend lots of effort in helping you to arrange the time for your interview. Informing them at the last minute that you cannot make it for the interview will cause your interviewer and recruiter inconvenience. This will lead them to give a bad impression of you. Which is bad if you want to reschedule an interview.

What you should do?

Once you are sure you won’t be able to come for the interview. Give your recruiter and interviewer a heads up.

This allow the interviewer to make plans for the time which he/she have initially reserved for you. Your early notice will also give them an opportunity to pick a suitable date and time for your rescheduled interview.

2. Share Your Reason

Tell your recruiter and interviewer the reason why you are not able to make it for the all-important interview.

Remember to communicate properly and clearly on the reason, but not oversharing.

Like you, your recruiter and interviewers are human, usually they will understand your situation, as long as the reason you give are valid and genuine.

Valid or good reasons to reschedule a job interview

  • You are not feeling well.
  • You met with an accident.
  • You have a family emergency.
  • You are experiencing transportation issue.
  • You have an important job obligation at your workplace.

Invalid or bad reasons to reschedule a job interview

  • You forgot.
  • You overslept.
  • You are drunk.
  • You are not prepared.
  • You have another interview.
  • You couldn’t find a last-minute babysitter.
  • You don’t know if you really wanted the job.
  • Your dog ate your resume.

With a valid reason and explaining the situation to the recruiter clearly. The recruiter will have a higher probability of helping you to reschedule the interview willingly.

What you should do?

Here are some steps when proving the reason for not able to come for the scheduled interview.

  1. Provide a valid reason on why are you not able to make it for the scheduled interview.
  2. Apologize for the inconvenience caused to the recruiter and interviewer.
  3. Express gratitude and emphasize how much looked forward to discussing the opportunity in detail during the interview.

This will eventually help you to get to your eventual goal of having the opportunity of rescheduling your interview.

3. Suggest a Date for Interview

Suggest a date on when will you be available, but be as flexible as possible with this.

Why?

  1. Firstly, suggesting a date for the rescheduled interview shows that you are genuinely passion in this job opportunity. 
  2. More importantly, it open a window of opportunity of that second chance to come for the interview, instead of the recruiter cancelling the interview completely.

When giving a suggestion on which day you will be available to come for the rescheduled interview, here are some things to take note:

  • Try to reschedule to the earliest date which you will be free
  • Accommodate with their schedule
  • Be polite and respectful

What you should do?

Never be too demanding on which dates you are available for your interview. If your recruiter agree to give you a second chance to come for the interview, thank them and try your best to accommodate with their schedule.

Be respectful, and show gratitude that they are willing to give you a second chance for the interview.

Even if they think a rescheduling of the interview is not possible, thank them for the opportunity. And apologize for the trouble. You will never know when you will be applying to that company again, or the same recruiter will be handling your application again.

Do not burn bridges

If handled correctly, your recruiter might even give you a call when a similar opportunity arise again in the future.

Best Template to Reschedule an Job Interview

Here is a good template you can used to reschedule an interview with your potential employer.

Using this template will ensure you will have a high success rate in getting that second chance for that interview you wanted so badly.

Reschedule Interview Email Template

Dear [Name of interviewer],

I am really looking forward to have an opportunity to discuss the role of [job title] with you. But please accept my sincere apologies for not being able to attend the interview scheduled on [date] at [time].

Unfortunately, I [explain your reason clearly in a few sentence].

May I request to reschedule the interview to a later date. I am available [provide 3-5 dates and time you will be available over the next 1 to 2 weeks].

I sincerely apologies for any inconvenience caused. I am really thrilled about this rare opportunity and I hope I will be able to reschedule this interview at a time that is also convenient to you.

Thank you for your kind understanding.

PS. Feel free to give me a call if you require any information.

Kind regards,

[Your Full Name]

[Your Phone Number]

Reschedule Interview Phone Script Template

Hi [Name of interviewer],

I wanted to give you a quick call to discuss our upcoming interview for the [job title] position that we had arranged for [date] at [time] at [interview location].

As [short and brief explanation on the reason of why you need to reschedule without oversharing]. Thus, I may need to request to reschedule the interview. 

Is it possible that we can reschedule to [date] at [time]?

I am also available on [other dates that you are available, be flexible with this].

I sincerely apologize for all the inconvenience cause.

May I know, what works best for you?

What is the best way to reschedule an interview?

Reschedule an interview by sending an email is the best way if you have at least 1 week from the interview date. But if you are rescheduling an interview at last minute, giving a call over the phone will be a better way to reschedule an interview.

Both ways to reschedule an interview are viable option.

Whether you choose to email or call your potential employer to reschedule your job interview, you’ll need to take note of your employer’s response.

In a conversation, it goes two-ways.

The way they response to your request and how you respond to their reply will determine if you will get that second chance in the interview.

If you are sending an email, it is always good to respond to their reply as quickly as possible. It will show that you are enthusiastic about this job opportunity.

If you are giving the call, it is always good to respond respectfully and politely no matter the outcome.

Show confident and be genuine when negotiation for the rescheduling of interview.

Final Thoughts

To turn down an interview which you have been looking forward to, is the last thing you may ever want to do.

You definitely do not want to lose the rare opportunity of getting your dream job just because you cannot turn up on the scheduled time and date.

Making a polite and respectful request to reschedule the interview may just be the only other option you can take.

Follow our template with the tips provided will give you a high chance of success in getting that second chance for the interview.

Interview well with the guidance of all the tips is critical for getting the job.

Get yourself prepared by learning about the interview tips and interview questions will probably the best way to increase your chances of success.

Building a career is not easy. But with some of the best career tips, you can rest assure that you will be successful sooner than you think.

Let us guide you to walk this journey together with our next article!

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