How to Write Resignation Letter by Email [Examples + Template]

How to write resignation letter by email. Examples and Template

Are you ready to resign from your current job?

Leaving with just “I quit” sounds cool and probably very tempting.

Stop! Please don’t do that.

Your reason for leaving your job can be because of career progression, pursue of your passion, or simply wanting to leave a toxic working environment.

It is in your best interest that you can resign from your job gracefully.

You are a professional after all.

But having a chat with your boss and telling him that you are resigning can be awkward and uncomfortable. 

If you see signs that you should quit your job, the best way to resign is by writing a resignation letter, or email to formalize the details of your leaving.

Here we will show you how you can write your resignation letter or email.

  • Best examples of resignation letter
  • Template on the format for resignation letter

Let’s Go!

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Resignation Letter Sample

Best Sample for Resignation Letter

Chris Q. Robert
567 Home Street | Bronx, CA 12345 | Phone: 555-111-2222 | chris@email.com

December 31, 2020

John Smith
Associate Director
New York Fashion Store
123 Canberra Rd.
Brooklyn City, NY 11238

Dear John Smith,

I would like to notify you of my formal resignation from my role as Accounting Manager at New York Fashion Store.

As my contract requires that I give 1 month notice, my last day of employment will be January 31, 2021.

Thank you for all the great opportunities for professional and personal development presented to me during my time here.

It has been a pleasure working with you and the team over the last five years. And I am thankful for all the support given during my time at the company.

I would like to help with the transition of the task I am currently handling to ensure smooth operation after my departure. I am happy to help recruit and train my replacement. Furthermore, I will make certain that all records are updated before my last day of work.

If there is anything I can do to help with the transition, please let me know. Thank you again for the opportunity to work for New York Fashion Store. I wish you and the team all the best and I look forward to staying in touch with you.

Thank you.

Yours Sincerely,

______________ (signature)

Chris Q. Robert

Sample of Resignation Letter By Email

From: Chris@nymedicalstore-example.com

To: John_Smith@nymedicalstore-example.com

Cc: HR@nymedicalstore-example.com

Subject: Resignation Letter

December 31, 2020

Dear John Smith,

I am writing to inform you that of my formal resignation from my role as a Medical Technologist at New York Medical Store.

Therefore, I would like to give a 1 month notice, effective from today (December 31, 2020), my last day of employment will be January 31, 2021.

I am resigning from New York Medical Store as I have decided to pursue further education to obtain my Masters in Infectious Diseases from University of New York. While this is a hard decision to make, I believe this would help me in my career progression in future.

I would like to sincerely, thankyou for all the great opportunities for professional and personal development presented to me during my five years here.

Be reassured that I will assist you with the transition of my job and responsibilities. Do let me know if there is anything I can do to help make this a smooth process.

Thank you again for the opportunity to work for New York Medical Store. I wish you and the team all the best and I look forward to staying in touch with you.

Thank you.

Sincerely,

Chris Q. Robert

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Professional Resignation Letter Format

How to Write Resignation Letter?

Part 1: State Your Objective

State why this letter or email is written. There is no need to be too creative or provide too much details. Be as simple as possible. Simply state the following:

  • Position you are resigning from.
  • The effective date of the resignation letter.
  • Your last day of work.

Dear [Your Manager’s Name],

Please accept this formal notification that I am resigning from my role as [Role Title] with [Company’s Name]. My last day will be [Your Last Day – usually 1 month from the date you give notice].

Part 2: Show Appreciation

Thank you is always an important part of the resignation letter. Although, you are secretly excited to leave your company, don’t forget to state you thanks to your employer.

Remember, sometime down the road, you may need him to be your future reference. Leaving with a good lasting impression will help you in your career.

Simply state the following:

  • Say your thanks.
  • What you’ve learnt.

It have been a pleasure working with you and the team for over the past [Time You Have Been In The Role]. I’m really thankful and appreciated the opportunities I’ve had [Favorite Job Responsibilities], and I’ve learned [Things You’ve Learned On The Job]. These invaluable experience are thing that I will take with me throughout my career.

Part 3: Closing

Lastly, you will state your willingness to help in ensuring the transition will be smooth. State that you will be finishing up the duties you have in hand, and is willing to provide support whenever possible till the last day of work.

Simply state the following:

  • Willingness to ensure smooth transition.
  • Provide all necessary training to your replacement.
  • Let your employer know that you are with the company till the end.

I would like to help with the transition of [Your Duties] to ensure smooth operation after my departure. I am available to help recruit and train my replacement. Please let me know if there’s anything else I can do to help in the transition.

I wish the company continued success, and I hope to keep in touch in the future.

Yours Sincerely,

[Your Name]

Resignation Letter Template

Part 1: State Your Objective

Dear [Your Manager’s Name],

Please accept this formal notification that I am resigning from my role as [Role Title] with [Company’s Name]. My last day will be [Your Last Day – usually 1 month from the date you give notice].

Part 2: Show Appreciation

It have been a pleasure working with you and the team for over the past [Time You Have Been In The Role]. I’m really thankful and appreciated the opportunities I’ve had [Favorite Job Responsibilities], and I’ve learned [Things You’ve Learned On The Job]. These invaluable experience are thing that I will take with me throughout my career.

Part 3: Closing

I would like to help with the transition of [Your Duties] to ensure smooth operation after my departure. I am available to help recruit and train my replacement. Please let me know if there’s anything else I can do to help in the smooth transition.

I wish the company continued success, and I hope to keep in touch in the future.

Yours Sincerely,

[Your Name]

Ready to start writing your resignation letter? Feel free to change based on your experience and your company culture. 

Probably, no one will see your resignation letter ever again, but you can be sure that your resignation letter will help you in two ways:

  1. Your manager (former) will read it and leave a good impression about you.
  2. Well, if you ever choose to come back to the company (happens more than you can imagine), the last impression you gave the company is positive.

Good Luck!

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