9 Email Templates You’ll Need When You Start a New Job (with Samples)

Congratulations on starting a new job!

This might be your first day, first week, or even first month at a new job. Being in a new environment, it’s important for you to start your career on the right foot.

But how to make a good impression at work?

Start by sending a few email when you start a new job.

In fact, with the new normal in the workplace, many companies are moving to hybrid work arrangements, where the workforce is distributed to both in-office and remote workers.

With more people working from home, knowing how to write professional emails, scheduling virtual meetings, replying to request, and knowing what emails to send when starting a new job have become an essential skill.

We’ve created a list of best Email Templates that you can use when you start a new job.

Use these email templates to build both professional and personal relationships with your coworkers now!

1. Email to New Boss Before Starting a New Job

Before starting your first day of work at a new job. You may want to prepare your new employer for your arrival.

Just take a few minutes and sent a simple email to your future boss to establish a connection that you’re looking forward to join the team.

An email to your boss before starting in your job will give the impression that you are a go-getter and highly motivated in your new role.

This is probably the best time for you to reestablish your commitment and reinforce their decision that they have made the right choice in hiring you, and send when you’re starting your new role in the company.

2. Email HR Before Starting a New Job

Before starting your first day at work, you may want to write a short and simple email to HR to confirm your start date as well as to understand more about your onboarding process.

As a part of the preparation for your onboarding, this is also the best opportunity for you to ask questions that can help you clarify queries and better prepare yourself for your new job.

• Confirmation on your first day of work
• Company’s dress code
• Things to prepare
• Transportation arrangements
• Documents required for onboarding

3. Email to Introduce Yourself to a New Team

Your new team are your new colleagues who you will be working side by side on a number of different projects reporting to the same boss. You can be working remotely or in the same office, it doesn’t matter.

Although these might be your first few days at work, and may not have a lot to do. Everyone else is hustling and working on a number of projects. There is virtually not enough time for you to get to know each other.

You can introduce yourself to the team by sending an email. Invite them for coffee or lunch. This simple gesture can help forge a professional and personal connection with your new team.

• Quick introduction of yourself.
• Show your enthusiasm for joining the team.
• Send a simple invite for a simple meal or drink.

Quick tip: It is important to introduce yourself on your first week on the job. It never hurts to reach out to make an introduction and an intro email is a great way to create new meaningful connections.

4. Email For Self-Introduction to Colleagues You’ll Be Collaborating

A professional self-introduction email to colleagues you’ll be working closely can help you build rapport with your coworkers quickly.

Self-introduction in your new job is especially important if you are working in an MNC or any medium-sized company. You’ll most likely be working cross-functionally with different departments on a regular basis.

Self-introduction email to colleagues should be short and informative:

• Quick introduction of yourself, your name, and your job title.
• Projects you will be working on.

It may feel awkward to send an email to a colleague that you’ve never met, but the benefits of connecting early with your colleague will surely outweigh the awkward first interaction. With this email, you’ll gain great impression as a proactive coworker who is working to become acclimated to your new role.

Just to help you with your first self-introduction to your colleagues, here is a simple template you can use.

5. Email to Introduce Yourself to Other New Employees

Companies often onboard new employees in batches and arrange orientation programs for new hires who join the company during the same period. These Orientation programs allow the new employees to get to know each other and create a sense of belonging to the company.

Often, if you sent a follow-up message to someone whom you’ve just met can be a great way to build a strong professional relationship.

But if your company doesn’t have orientation programs, it might be a great idea to reach out to a fellow new hire.

Email to introduce yourself to other new employees should be casual and short:

• Quick introduction of yourself, your name, and your job title.
• Introduce yourself as a fellow new hire.
• Openness to connect.

6. Email the Person Who Used to be in Your Position

Building rapport and connecting with the person who used to be in your current position can be challenging.

Your predecessor may have been promoted, move to a different department, or even moved to a different company.

Although if the person has left the company, your chance of getting a reply will be quite small. It won’t hurt to try and strike a bond and connect with the person.

Connecting to the person who used to be in your position is especially helpful if you have any questions or challenges you face at your new role.

Email to the person who used to be in your position should show appreciation and humbleness:

• Quick introduction of yourself, your name, job title, and company.
• How did you get their contact?
• The reason for you contacting them.

But…

Don’t expect a quick reply.

When you got a reply, show your appreciation and thank them for their time.

7. Email Informing Clients of the New Contact Person

When you start a new job, it is highly likely that you will be taking over some unfinished projects, or clients that were originally handled by the previous employee who come before you.

In other cases, you may need to introduce yourself to a new client by email as well.

Nonetheless, you will need to introduce yourself to the client professionally.

Email introduction to the client should be short and straight to the point:

• Quick introduction of yourself, your name, job title, and company.
• Projects or tasks that you will be the point of contact for.
• Openness to connect.

As you are emailing to an external party, your email should be clear and professional.

PS. Do include your company’s logo in your email as well.

8. Email Contacts About Your New Job

Contacts are some of the best connections you’ve built throughout your career. These contacts can be your vendors, freelancers, press contacts, ex-colleagues, or even ex-boss.

Often, there will be contacts from your past jobs that you may want to continue working in your new role.

If that’s the case, you may want to update them personally instead of just having an announcement of your job change on LinkedIn.

Email to contacts about your new job should be short and informative:

• Reason for you to reach out to them.
• Your new contact information.
• Willingness to keep in touch.

9. Respond to the Welcome Email at a New Job

Starting at a new job, your colleagues may send you a welcome email to welcome you in joining the team.

A welcome email can be sent by your boss, manager, or a fellow colleague.

Nonetheless, you should always respond to a welcome email to show your appreciation for the warm welcome.

Response to the welcome email should be friendly and timely:

• Show your appreciation for their warm welcome.
• Show your excitement in your new role.
• Show your openness to connect.

Being responsive is just as important as being proactive when starting a new role in your career.

Read Also:

• How to Introduce Yourself at Work on Your First Day (with Examples)
• How to Evaluate a Remote Job Offer (It’s About YOU)
• How to Evaluate a Freelance Job Offer For Freelancer ($$ Don’t Always Matters)
• How to Evaluate a Startup Job Offer (4 Powerful Steps)
• 20 Best Practices For Onboarding Remote Employees (Why & How)